Privacy Policy

Taumata Search and Selection is owned by Rāranga Limited. This Privacy Policy applies to Rāranga Limited trading as Taumata Search and Selection (“Taumata”, “we, “our”, “us”).

We are committed to protecting your privacy and handling your personal information in a professional and confidential manner by complying with the New Zealand Privacy Act 2020 (the Privacy Act).

As defined by the Privacy Act, personal information is any information which tells us something about a living, identifiable person.  This Privacy Policy explains how we collect, use, store and disclose your personal information. You will be notified if our Privacy Policy has been updated to meet changes to the Privacy Act, or legal or commercial requirements.

 

Personal information

When you apply to work with, or for us, either through a third-party job site, our website, or by email, we will ask you to provide certain information to help us with our recruitment and employment processes. 

Your personal information will be held by Taumata on our business information systems.

The personal information we need to collect from, and about you, may include: –

• Your name, date of birth, email address, phone number, address, emergency contact information
• Bank account and payment details, IRD number.
• Driver’s license, formal identification document
• Health and medical information that pertains to your ability to undertake the work sought.
• Education, qualifications, and work history
• Information provided in an application, cover letter, CV or interview,
• Emails and your written and verbal interactions with us
• Any other personal information you provide us.
• Copies of any signed contracts, forms, or declarations associated with employment with us, or our clients.

To work with Taumata or our clients, will require us to undertake pre-employment checks on you.  Prior to confirming an offer of employment, you will be required to sign a consent form for pre-employment checks to be conducted.  These may include: –

• Criminal conviction checks
• Work related reference checks.
• Qualification and professional membership confirmation where required.
• Drug and Alcohol screening and testing as required by the client.
• Social media checks where required by the client.
• Credit checks if you will be managing a budget, or have financial responsibilities as required by the client.
• Proof of your legal ability to work in New Zealand if you are not a New Zealand permanent resident or citizen.

The above information will be stored and used in accordance with the Privacy Act 2020 and used for the purposes of: –

• Assessing your suitability for an assignment or role with us or our clients and any ongoing employment
• Provide information to our client about your suitability for a specific role or assignment you have applied for.
• To verify your identity and other relevant application information
• Communicate with you about the application process and job opportunities.
• Facilitate the use of our website.
• Comply with any other legal obligations.

We may be required to share this information to a third-party provider such as:

• accounting services to pay you for payroll or services provided.
• public sector entities that mandate us to provide information.
• IT providers that support or interface with Taumata such as Seek or our own IT providers.
• Ministry of Justice, education institutions, drug testing laboratories or credit assessment agencies as part of the pre-employment checks
• Any other person or organisation you have given us permission to disclose your information to.

By providing information to Taumata, you agree that the information provided is accurate and current. If during a recruitment process, your information changes, you will immediately notify us in writing.

Taumata will only retain your personal information for the purposes it is collected as per the Privacy Act 2020.  All efforts will be made to protect your personal information by maintaining up-to-date software licenses/upgrades and firewalls wherever possible.

If you believe there has been a privacy or IT breach, may exercise your right to contact us directly or the Office of the Privacy Commissioner.

Taumata cannot be held responsible for the application of privacy policies of any third parties.  As part of our recruitment process, we attempt to maintain your confidentiality and stress this with our clients and suppliers.